Your Drivers Keep the Wheels Turning. We Keep Their Files Audit-Ready.
Our Driver Qualification File Service ensures every driver in your fleet meets FMCSA requirements—organized, updated, and ready for inspection. You focus on hauling freight, we'll handle the compliance paperwork.
Have questions about the process or want to consult before ordering? Our team is happy to help you understand every step.
Contact Information
Industry Overview
The FMCSA requires every motor carrier to maintain a Driver Qualification (DQ) File for each driver operating a Commercial Motor Vehicle (CMV). Think of it as the driver's compliance passport—containing all records that prove they are legally qualified to operate. DQ Files are a top inspection item during DOT audits, roadside checks, and compliance reviews. A missing document can lead to costly fines, a failed audit, or even a driver being pulled from service on the spot. For busy fleets, keeping DQ Files current is a never-ending task—medical cards expire, MVR checks are annual, and driver applications must be complete and accurate. That's where we step in—we prepare, organize, and maintain your DQ Files so you're always compliant and stress-free.
What Is a Driver Qualification File, and Why Is It Important?
A DQ File contains all the records that verify a driver meets FMCSA qualification standards, such as:
- Valid CDL and endorsements
- Medical Examiner's Certificate
- Motor Vehicle Record (MVR) checks
- Previous employment verifications
- Road test certificate or equivalent
Risks of not maintaining DQ Files include:
- FMCSA fines that can exceed $10,000 per violation
- Drivers pulled from service until documents are fixed
- Failed audits that jeopardize your operating authority
- Higher insurance premiums from non-compliance issues
Why Choose Our Driver Qualification File Service
FMCSA Compliance Expertise
Our specialists know exactly what documents are required and ensure complete compliance.
Organized File Management
Digital and physical file organization that's audit-ready and easy to access.
Expiration Tracking
We monitor medical cards, licenses, and other documents to prevent lapses.
Ongoing Maintenance
Regular updates and renewals to keep your drivers qualified and on the road.
What Happens After You Order?
Welcome & Intake
We send you a checklist of the documents we'll need for each driver.
Document Review
We check everything for completeness, accuracy, and compliance.
File Creation
We organize a fully FMCSA-compliant DQ File for each driver.
Ongoing Maintenance
We track expiration dates, request renewals, and keep files updated for you.
Audit Readiness
We ensure your files are stored neatly (digital and/or physical) for quick inspection at any time.
Service Timelines
3–5 Days
New File Creation
business days after receiving all driver documents
1–2 Days
Renewals & Updates
typically processed within 1-2 business days
Available
Rush Service
for urgent DOT audits—contact us for expedited options
Driver Qualification File Pricing
Transparent pricing to keep your drivers compliant and your business protected.
New Driver Qualification File
$179
per driver
Complete file setup from scratch for new drivers
Annual Renewal
$95
per driver
Update and maintain existing driver qualification files
📂 Keep Your Drivers on the Road
Order today and let us take the DQ file burden off your plate. Your drivers stay compliant, and your business stays clear.
Contact Us
Need help deciding or have a compliance question? Reach out—our team answers real startup and audit questions every day.